Digital grant management for foundations
Structured funding decisions instead of administrative overhead
Stiftungsapp digitizes the entire grant process – from application intake to board decision.
How many foundations operate today – and the price they pay
Typical situation
- Applications via email or PDF, stored in folder structures
- Questions and comments scattered across channels
- Decisions documented in meetings, minutes, and emails
- Knowledge and overview tied to individuals
The consequences
- High administrative workload for staff
- Limited visibility into status, deadlines, and volumes
- Difficult handovers when people leave
- Increased risk during audits or external inquiries
A clear grant process – for staff and board members
Faster decisions
A structured workflow guides each application through review, evaluation, and decision.
Audit-ready documentation
All documents, evaluations, and decisions are fully traceable.
Reduced administrative effort
Fewer emails, fewer follow-ups, less manual work.
Clarity for the board
Clear decision materials without additional training.
Who is Stiftungsapp suitable for?
Find out if our specialized solution fits your foundation size and complexity.
Low
Standard processes, few stakeholders
Not suitable
You probably don't need a software solution.
Stiftungsapp ideal
Designed exactly for this use case.
Stiftungsapp suitable
Deployment possible, but likely not optimal.
Medium
Multi-stage review, committees
Not suitable
You probably don't need a software solution.
Stiftungsapp ideal
Designed exactly for this use case.
Clarification needed
Depends on specific workflow details.
Complex
Global projects, high compliance
Not suitable
You probably don't need a software solution.
Conditionally suitable
Deployment possible, might need add-on development.
Not suitable
You probably need custom software.
< 15 applications
You know every applicant personally. Email and file system are perfectly sufficient. Additional software offers no significant efficiency gain here.
15 – 2,000 applications
Ideal use case: You are a small team that wants to process applications efficiently while maintaining overview and control.
> 2,000 applications
Clarification of exact needs is advisable. If you have several full-time employees and established processes, then an individual solution might be appropriate. Stiftungsapp helps you if you have lean processes but need to process many applications.
Not quite sure about the classification?
Clarify in 15 minutesWho Stiftungsapp is for – and who it is not for
Suitable for
Grant-making foundations with regular application volumes
Foundations with a small team or office
Organizations focused on governance and transparency
Boards that want structured decision-making
Not suitable for
Foundations with only a handful of applications per year
Organizations without documentation requirements
Highly complex processes
How Stiftungsapp works in practice
- 1. Applications are captured in a structured way.
- 2. Reviews, questions, and evaluations take place directly in the case file.
- 3. Board members receive a clear and consistent basis for decisions.
- 4. All steps are documented in an audit-ready manner.
- 5. Status, deadlines, and funding volumes are visible at all times.
Frequently asked questions
See whether Stiftungsapp fits your foundation
In a short conversation, we assess whether Stiftungsapp makes sense for your organization.